How to Transfer State Agency Records to the State Archives

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Transferring Records Directly from a State Agency

Are you a state agency looking to transfer records to the official state repository? Records that have an approved RDA indicating transfer can be sent directly from the agency to the Society at the end of their retention period.

To transfer records directly from the creating agency to the Wisconsin Historical Society:

The Transfer Process

Verify the records to be transferred are not subject to a legal or audit hold within the agency.
Pack the records, in their original file folders, into Record Center cartons.
Ensure that each carton contains records from only one RDA.
Ensure that all records within a carton have reached the disposition date.
Mark each carton with agency name, series title, and RDA number.
Complete the State Archives transfer form and include a copy of the form in each box of records.
Prior to sending records, please contact us to discuss transporting records to the Wisconsin Historical Society.