Coordinator for Research and Historical Asset Management | Wisconsin Historical Society

Employment Information

Coordinator for Research and Historical Asset Management


Coordinator for Research and Historical Asset Management | Wisconsin Historical Society

Position Title: Coordinator for Research and Historical Asset Management (LAMC Division, Project Term Position)

Location: Wisconsin Historical Foundation, Madison, Wisconsin

Reports to: Chief Curator of Wisconsin Historical Society

Type of Employment: Full Time Employee, Term of 3 years

Compensation: $24/hour with benefits

Work Schedule: 40 hours per week, evening and weekend availability as needed


Reporting to the Chief Curator, the Coordinator:

  • Directs the overall research, asset identification, and tracking of assets for the new History Center exhibitions and media (40%)
    • Design research and asset identification plans
    • With direction from Chief Curator, hires and leads project assistant staff of approximately 1 to 8 employees, varying over the course of the History Center development
    • Manage the research assignments and collections surveys by project assistants and making assets available to content development team for assessment/selection
    • Administers the asset tracking matrix for exhibition and media materials, ensuring it is accurate for exhibition designer use at required benchmarks
  • Manages the research and asset selection and deliverables schedule in coordination with the Chief Curator. (20%)
    • Coordinates detailed project scheduling (near and long range)
    • Coordinates and facilitates cross departmental planning and logistics
    • Develops and maintains project tracking tools
    • Establishes and streamlines workflows and internal communications
    • Monitors and guides team to meet hard deadlines
    • Communicates with Project Staff, History Center teams, and Exhibition Design firm; documenting meetings and workshops; following up on tasks.
  • Provides leadership in securing and tracking assets such as digital images, film clips, audio clips, etc. for media production (40%)
    • Develop systems for managing image and footage assets to be used for media exhibit components in coordination with exhibition design firm
    • Participates in procurement processes, as needed
    • Ensures exhibition-media materials received from consultants are appropriately saved, organized, archived, and accessible to team members
    • Monitor and track all media production schedules

Knowledge, Skills, and Abilities:

  • Bachelor’s Degree in relevant field or equivalent experience preferred
  • At least 2 years’ experience in planning, prioritizing, scheduling and implementing projects in a cultural-educational institutional setting is required.
  • Effectively coaches and mentors staff. Can supervise a team of staff, effectively delegating work with clear deliverables and timelines.
  • Ability to work with a high level of organization and attention to schedules and deadlines
  • Ability to problem solve and handle multiple tasks in a fast-paced environment
  • Familiarity with project management tools
  • Ability to function and cooperate in a team environment
  • Highly developed note-taking and proof-reading skills
  • Strong attention to detail, high level of accuracy, and strong problem-solving skills.
  • Ability to work independently and cooperatively with cross-departmental teams.
  • Skilled in establishing priorities, coordinating multiple complex projects simultaneously, and meeting deadlines with minimum supervision
  • Ability to work quickly yet thoroughly, while adapting to last-minute changes
  • Enthusiasm for history, storytelling, historical collections, education, and learning

Application Details

This is a full-time project position with an excellent benefits package for a term of 3 years. Pay is $24 per hour. Hybrid work schedule available.

To apply, please send a cover letter and resume to Erika Flaherty at, or mail them to Wisconsin Historical Foundation, ATTN: Erika Flaherty, 816 State Street, Madison, WI 53706.

Direct inquiries to Erika Flaherty at or (608) 261-9590.

The Wisconsin Historical Foundation, a 501(c)3 non-profit organization, is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.